Jobs/Secretariat Support

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Agency / Department

Digital Transformation Agency

Experience Level

Senior

Employment Type

Contract

Expected Rate (inc. Super)

$60 per hour***

Location

Australian Capital Territory

Overview

The Digital Identity team is seeking an experienced Secretariat Officer to provide support to the Legal team. They will be responsible for providing timely and high-level coordination and administrative support.

Responsibilities

Primary responsibilities will include supporting governance meetings, drafting executive level papers and briefs, recording high quality meeting minutes and following up on actions and decisions. The role will also include broader support to the legal team as required.

They will also contribute to the development, review and continuous improvement of secretariat procedures and documentation such as Terms of Reference ensuring any amendments are appropriately authorised and communicated.

They will possess the ability to quickly establish and maintain effective relationships with key stakeholders internally and externally and demonstrate the ability to respond promptly and courteously to stakeholder requests, collate and disseminate relevant information, resolve standard problems and escalate issues when required.

Essential Criteria

1. Demonstrated experience in providing quality secretariat support services, including supporting governance meetings, drafting executive level papers and briefs, recording high quality meeting minutes and following up on actions and decisions.
2. Demonstrated experience in developing and maintaining secretariat procedures and documentation such as terms of reference and complex stakeholders mapping.
3. Demonstrated ability to quickly establish and maintain effective relationships with key stakeholders internally and externally and demonstrate the ability to respond promptly and courteously to stakeholder requests, collate and disseminate relevant information, resolve standard problems and escalate issues when required.

Desired Criteria

1. Involvement in complex stakeholder engagement activities within government.
2. Experience working in a legal and/or policy team responsible for the delivery of a large program.

Security Clearance

Ability to obtain baseline clearance

Extension

1 x 6 months

**Please refer to our Terms and Conditions for more information regarding the expected rate